Arias Tennis / SCJTL Terms of Service

Updated: 10, 1, 2023**

Only enrolled / registered participants and players, thru Mail-in or Online registration methods, and managed thru the ATC/SCJTL Program Admin System, are considered "SCJTL Members".
Only SCJTL Members may register for and participate in ATC/SCJTL/SCTEF tennis services, programs and events.
By opening this web page, you are agreeing to read and accept all ATC/SCJTL/SCTEF Waivers, Terms of Participation, and Program Policies.

If you do not agree , PLEASE DO NOT REGISTER.

Any questions, contact: Email: atc@ariastennis.com Phone: 631-360-8047

Effective as of October 1, 2023

 

All Risk Waiver:

I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that my child(ren) and I may be exposed to or infected by COVID-19 by registering and attending Suffolk County Tennis & Education Foundation (SCTEF)/ Arias Tennis Corp. (ATC)/ Suffolk County Junior Tennis League (SCJTL) Programs and Events, and that such exposure or infection may result in personal injury, illness, permanent disability, and death. I understand that the risk of becoming exposed to or infected by COVID-19 at the SCTEF/ATC/SCJTL Programs and Events may result from the actions, omissions, or negligence of myself and others, including, but not limited to, SCTEF/ATC/SCJTL Program and Event employees, volunteers, and program participants and their families.

I voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury to my child(ren) or myself (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that I or my child(ren) may experience or incur in connection with my child(ren)’s attendance at the SCTEF/ATC/SCJTL Programs and Events or participation in SCTEF/ATC/SCJTL Programs and Events (“Claims”).

On my behalf, and on behalf of my children, I hereby release, covenant not to sue, discharge, and hold harmless the SCTEF/ATC/SCJTL, its employees, agents, and representatives, of and from the Claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto. I understand and agree that this release includes any Claims based on the actions, omissions, or negligence of the Club, its employees, agents, and representatives, whether a COVID-19 infection occurs before, during, or after participation in any SCTEF/ATC/SCJTL Programs and Events.

RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK, AND INDEMNITY AGREEMENT FOR ALL SCTEF/ATC/SCJTL events, programs and locations.

IN CONSIDERATION of being permitted to participate in any way in the EVENT(S), ATC/SCJTL Members who register thru the ATC/SCJTL Member registration system, for him/herself, his/her personal representatives, heirs, and next of kin:

1. HEREBY RELEASES, WAIVES, DISCHARGES AND COVENANTS NOT TO SUE the Suffolk County Tennis & Education Foundation (SCTEF), Arias Tennis Corp.(ATC), Suffolk County Junior tennis League (SCJTL), and all of their directors, officers, agents, volunteers and employees, (hereinafter referred to as “Releasees”) FROM ALL LIABILITY TO THE UNDERSIGNED, his/her personal representatives, assigns, heirs and next of kin FOR ANY AND ALL LOSS OR DAMAGE, AND ANY CLAIM OR  DEMANDS  THEREFORE ON ACCOUNT OF INJURY AND/OR EXPOSURE TO INFECTIOUS SYNDROMES OR DISEASES TO THE PERSON OR PROPERTY OR RESULTING IN ILLNESS AND/OR DEATH OF THE UNDERSIGNED ARISING OUT OF OR RELATED TO THE EVENT(S), WHETHER CAUSED BY THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE. BY PARTICIPATING OR ATTENDING THIS EVENT YOU ASSUME ALL RISKS WHETHER KNOW OR UNKNOWN.
2. HEREBY AGREES TO INDEMNIFY AND SAVE AND HOLD HARMLESS the Releasees and each of them FROM ANY LOSS, LIABILITY, DAMAGE, OR COST they may incur arising out of or related to the EVENT(S) WHETHER CAUSED BY THE NEGLIGENCE OF THE RELEASEES or otherwise.
3. HEREBY acknowledges that THE ACTIVITIES OF THE EVENT(S) MAY BE DANGEROUS and involve risks including but not limited to exposure to infectious syndromes and diseases, serious illness, injury and/or death and/or property damage and he/she ASSUMES FULL RESPONSIBILITY FOR ANY RISK WHATSOEVER, INCLUDING BUT NOT LIMITED TO BODILY INJURY, EXPOSURE, DEATH OR PROPERTY DAMAGE arising out of or related to the EVENT(S) whether caused by the NEGLIGENCE OF RELEASEES or otherwise.
4. HEREBY grants to the Releasees (and grants to the Releasees the right to grant to others), as well as their successors and assigns, in perpetuity, the irrevocable right (but not the obligation), with or without  my  knowledge,  to  film,  tape,  photograph, record, exhibit, edit, alter, copy, reproduce, license, sell, rent, disclose, display, publish, distribute, broadcast, webcast, prepare derivative works from or otherwise preserve, use and/or exploit in any format and/or manner now known or hereafter developed, whether commercial or non-commercial in nature (collectively, the “Use and Materials”): (1) my appearance at and/or participation in the Event; (2) my name, likeness, signature, voice, singing voice, conversation, sounds, biographical data, testimonials, and/or any other information or material secured by the Releasees in connection with my appearance at and/or participation in the Event. I agree that Releasees shall have the right to the Use and Materials, for their own account, throughout the universe and in perpetuity. I acknowledge and agree that I shall not be entitled to receive any compensation whatsoever in connection with the Releasees’ exercise of its Use and Materials rights.

BY REGISTERING FOR SCTEF/ATC/SCJTL PROGRAMS, OF MY OWN FREE WILL, I ACKNOWLEDGE TO HAVE READ THIS RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF ALL RISK, AND INDEMNITY AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY REGISTEREING , AND COMPLETED THE REGISTRATION PROCESS FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT, ASSURANCE OR GUARANTEE BEING MADE TO ME AND INTEND MY ENROLLMENT AND PAYMENT TO BE A COMPLETE AND UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW.

PARENT OR LEGAL GUARDIAN ACKNOWLEDGEMENT (IF UNDER THE AGE OF 18)
I represent and warrant that I am the parent or legal guardian of, Player(s) under 18 years of age listed in my SCJTL Member account the foregoing Release (“Minor”) and that I have received, read, and understood the foregoing Release and Waiver. I fully consent to and voluntarily authorize the Minor to execute said Release and Waiver (or, if applicable, have voluntarily executed said Release and Waiver on Minor’s behalf). I acknowledge and agree that all representations, consents, agreements, grants, waivers, authorizations, indemnifications and releases herein shall be regarded as made by me on behalf of the Minor and shall be binding on me and  the Minor.

Furthermore, in consideration of Releasees possibly including me and/or Minor in the Event, I hereby agree to be bound by and to perform all of the terms and conditions of the foregoing Release and Waiver (including, without limitation, the provisions regarding release of all claims), as such terms and conditions may relate to my participation and/or the participation of the Minor in the Event, if any.

Terms of Participation Agreement and Risk Waiver:

As parent or legal guardian of the above participant, YOU hereby give permission for YOUR child to participate in this Suffolk County Junior Tennis League (SCJTL) program and agree to comply with all program regulations including the furnishing of the SCJTL with appropriate medical exams and records of immunization when requested.
In case of accident or injury and emergency contact person cannot be reached, YOU grant SCJTL permission to obtain medical attention for YOUR child if necessary, for which YOU will be financially responsible.
YOU hereby release SCJTL, the staff and management of Arias Tennis/SCJTL programs, school districts and sponsoring organizations from any responsibility for bodily injury, property damage or theft of personal property that may occur while involved in this program on or off the SCJTL program sites. This release applies individually and jointly with other campers, friends or family members.

• SCJTL reserves the right to dismiss any student whose conduct is deemed by SCJTL to be detrimental to other participants, SCJTL staff, or to the SCJTL program.
• YOU further understand that SCJTL retains the right to any photographs or video taken at the program site to be used publicly or advertising. SCJTL is not responsible for lost or stolen property; I agree to label all of YOUR child's possessions.

Only ATC/SCJTL Members who have registered online and have agreed to all SCTEF/ SCJTL/ATC Programs and Events Terms of Participation and All Risk Waivers will be allowed on any SCTEF/ SCJTL/ATC Programs and Events tennis courts facility unless requested by SCTEF/ SCJTL/ATC Programs and Events Staff.

Definitions:

ATC/SCJTL Members:
Parent, Guardian, or Team Captain who has accepted the Terms of Service and voluntarily by Online LOGIN or Mail-in registration methods:
Enter names and contact information for the purpose of registering themselves or others under their account.
Are responsible for payment and all matters relating to Players registered in their SCJTL member account.

PLAYER(S)
Is/are everyone, including the SCJTL Member Parent, Guardian, or Team Captain, entered in the SCJTL Member account for the purpose of registering and participation in ATC/SCJTL/SCTEF programs and events.  
All Players listed in SCJTL Member account are included to agree and accept all terms as indicated by the Parent, Guardian,Team Captain.

PLAYER(S) defined:
Jr. Player(s): (Child(ren), under the age of 18.
Player(s): Adults 18 and older.

ATC/SCJTL REFUND POLICIES

Credit Card Refund Fees:

All credit card and PayPal refunds on customer cancelled registrations and double and/or accidental payments will be subject to the following refund fee to offset transaction fees not refunded by the credit card merchant:

• Payments (credit card and transfers) processed thru PayPal = 5%
• Credit card payments NOT processed thru Pay Pal = 4%.

ATC/SCJTL Returned Check Policy and Fees.

Checks returned may be re-deposited after contact and instructions from writer. A fee of $25 is charged for the first return.
$35 fee for each check returned thereafter.

ATC/SCJTL Lesson, Programs, and Workshops

Absence Policy: NO MAKE-UPS, CREDIT, OR REFUNDS FOR ABSENCE. This includes make-ups for cancelled sessions.
$10 service charge for all cancellations made within 24 hours before the program/workshop start.
Online registrations not paid after first week of program will be automatically cancelled.
Cancellation policies and charges will apply. Any charges will remain on the account until paid.

SCJTL Summer Tennis League

Absence Policy: NO MAKE-UPS,CREDIT, OR REFUNDS FOR ABSENCE. This includes make-ups for cancelled sessions.
$10 charge for all cancellations. Refund less service charge on cancellations made before registered start date.
Cancellations made after program start will be adjusted according to the weekly rate equal to the number of weeks attended plus service charge.
Online registrations not paid after first week of program will be automatically cancelled.
Cancellation policies and charges will apply. Any charges will remain on the account until paid.
Half weeks are counted as full week.
No refunds, credits or adjustments on absence claims after next to last week (session) of the program.

Performance|Competition Training \Team

No refunds for absence or cancellations within 5 days of program date.
$10 service charge for all cancellations.
No refund of Program/Team fees.
Online registrations not paid after first week of program will be automatically cancelled. Cancellation policies and charges will apply. Any charges will remain on the account until paid.
Refunds or credits will be issued for anyone whose session was cancelled due to the weather and cannot attend the make-up.
The amount of refund will be based on the registration rate per session and for the number of cancelled sessions less the program make-up if attended.
Credits may be applied to other SCJTL programs.

ATC/SCJTL Workshops

No refunds for absence or cancellations within 2 days of workshop date.
$10 service charge for all cancellation refunds made 3 or more days before the workshop start.
Cancellation credit may be held for future worksops/programs with no fees.
Online registrations not paid within 5 days will be automatically cancelled.
Cancellation policies and charges will apply. Any charges will remain on the account until paid.

Team Fees

Team fees are non-refundable.

SCJTL Challenge Series

No refunds for absence or cancellations within 3 days of tournament date. 

Competition Tennis Camps

No refunds or adjustments for absence.
20% service charge for all cancellations before June 20.
No refunds for cancellations made after June 21. No refunds for no shows to rain make-ups.

SCJTL Limited Enrollment Programs

No refunds for absence or cancellations of any programs that have a limited enrollment once the program has started. 

ATC/SCJTL WEATHER CANCELLATION AND MAKE-UP POLICIES

The information below is transferred from Program Confirmation section in the SCJTL Member Portal with no changes from original publication date.

Weather related cancellations and Make-ups: Outdoor programs.

High Heat Alerts:
SCJTL sites do not cancel due to High Heat Alerts.  The pace of all activities will be slowed to a pace less taxing than the regular schedule. Participants are encourage to bring extra fluids and plan to take frequent breaks.
Rain:
Every effort is made to determine whether or not to cancel a site due to rain. Session status is determined within 1-1/2hr of the session start time.
SCJTL does not call program participants regarding rescheduling due to weather cancellations.
For DAILY activity and WEATHER CANCELLATION information please
Call: 631-590-5019 or
Visit the SCJTL Web Site: www.scjtl.org -Program status posted on top of home page. For details >click "ANNOUNCEMENTS" button.
E-mail announcements will be attempted if possible.

SCJTL recommends checking the announcement web site and SCJTL Program Line before leaving for any program.

PROGRAM CANCELLATIONS AND MAKE-UPS:

SCJTL Summer Tennis League Cxl/Make-ups

All cancellations will be determined by 2:30 PM of that day. Make-ups are made up on Fridays or by adding time to the available session.
Date set by SCJTL Site Director based on the amount of players and courts availability of each site.
Sessions cancelled due to rain after they have started will not be made up:
Green Division = 30 minutes
Red, White & Blue = 45 minutes
Extension of program for 1 week for make-ups is an option, after which no make-ups will be made.

Performance|Competition Training Cxl/Make-ups

Session cancellation policy: Sessions more than 1 session cancelled will be credited at end of program.
All cancellations will be determined by 1-1/2 hours before start of session. 
Sessions cancelled after 1-1/2 start are considered to be completed.

High Performance Performance Cxl/Make-ups

All cancellations will be determined by 2 hours before program start time. Make-ups are made up by adding sessions or time to the available session.
Sessions cancelled due to rain after they have started will not be made up after  45 minutes
Extension of program for make-ups is an option. Session not made-up will be refunded at the registration rate.

Effective as of October 1, 2023 (View previous version.)